Job Details

Administrative Specialist 3- Physical Therapy

Position Number: 6214512
Location: Chattanooga, TN
Position Type: Health - Physical & Occupational Therapy

Administrative Specialist 3- Physical Therapy
Memphis, TN, United States

Job Identification: 2894
Job Category: Administrative
Posting Date: 05/07/2025
Job Schedule: Full Time
Locations: 910 Madison Avenue, Memphis, TN, 38163, US

Job Description
Market Range: 06

Hiring Salary: $19.67/hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 3 in the Department of Physical Therapy (DPT) provides strong administrative support to the Departmental Chair, Program Coordinator, Director of Clinical Services- University Therapist, Director of Clinical Education, faculty, and students. The position facilitates a prompt, efficient and accurate flow of work to meet deadlines

Responsibilities

Provides administrative support to the DPT program.
Schedules meetings and conferences; manages advising calendar and schedules advising appointments for prospective students.
Enters data and manages database for recruitment purposes.
Assists with establishing and maintaining student databases.
Coordinates and requests classroom and computer labs.
Assists with invoicing and collection of monies for PT department and University Therapists.
Prepares cash/check deposit forms.
Assists with planning, organizing, and scheduling orientations, open houses, graduation, and job fairs.
Enters invoices and pays department invoices.
Assists with department reconciliations.
Establishes and maintains and accurate filing system for student information and course curriculum for each semester and cohort.
Responds to general correspondence regarding general inquiries for the DPT program and UT Therapists.
Enters bi-weekly time.
Performs other duties as required.

Qualifications
MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (Bachelor's Degree preferred.) (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of administrative or clerical experience. (Certified Administrative Professional (CAP) preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

Strong organizational skills with the ability to establish priorities to meet deadlines, good proofreading and grammar skills.
Ability to establish and maintain cooperative working relationships and a positive and respectful attitude with peers, students, supervisors, administrators, customers, and visitors.
Ability to work independently with little to no supervision.
Proficient computer skills (including Microsoft Word, PowerPoint, Excel, Publisher, and Outlook) and database management software programs.
Excellent oral and written communication skills and ability to multi-task.
Experience in developing and organizing calendars and procedures; typing correspondence requiring the application of university/departmental policies and procedures.
Skill in organization, details, and flexibility of tasks and time allocation.
Ability to maintain sensitive, confidential, and personal issues and ethical quandaries.

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings. May require occasional overnight travel.

About Us

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2894/?mode=location